Privacy Policy – Barnet Arts & Culture Business Support Programme

Privacy Notice

Who we are
artsdepot is under contract with London Borough of Barnet (LBB) to deliver the Arts and Culture Support Programme.

LBB will handle personal data of programme participants on a ‘Public Task’ basis. We will use Article 6 (1) (e) Public Task of UK GDPR as our lawful basis for processing this data as, “the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.”

In other words, the processing is necessary for LBB to deliver the objectives of the programme to improve the economic, social, or environmental well-being of their area under the “well-being power” Section 1 (general power of competence) Localism Act 2011/ Local Government Act 2000.

Personal data will be used solely for the purposes related to the programme and only shared with its funder – the Greater London Authority. This is per UK Shared Prosperity Fund requirements, and it will not be disclosed to any other third parties without explicit consent, except as required by law.

How do we collect personal data
Data will be collected through the application form and emails to development@artsdepot.co.uk and processed by artsdepot. Participant data will be shared between artsdepot and LBB for the purposes of monitoring programme performance.

The type of personal information we collect:
We collect and process the following information:

• Participant name
• Contact details
• Business name and address
• Business registration number
• Equalities Monitoring data

How we get the personal information and why we have it:
The personal information we process is provided to us directly by you through the application form. This personal information is processed to record programme outputs and to tailor support to participant needs.

How we store your personal information and for how long:
LBB will securely store your personal data (applicant names, contact details, group bank account details and member names) for five years after completion of the project as per our retention policy. artsdepot will only have access to the data during the delivery of the programme. After five years, all personal data will be securely deleted.

Your data protection rights:
Under data protection law, you have rights including:

• Your right of access: You have the right to ask us for copies of your personal information.
• Your right to rectification: You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
• Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
• Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
• Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us via data.protection@barnet.gov.uk if you wish to make a request.

How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us via email at data.protection@barnet.gov.uk or via post at RIMT, London Borough of Barnet, 2 Bristol Avenue, Colindale, London NW9 4EW.

You can also complain to the ICO if you are unhappy with how we have used your data.

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk